E-mail templates is the first thing to set up if you wish Deliver to send notifications upon each delivery.

You must set up at least one template in order to send e-mails. Deliver includes the [Default Template] you can already use. This template cannot be deleted.

Outgoing Mail Info

In order to send e-mails, you need to set up parameters for outgoing mail:

   • From: This field must contain any properly formatted e-mail address (user@host.com). This address doesn't have to be related to your SMTP server. It actually doesn't have to exist at all.

   • SMTP Server: Enter your valid SMTP server (outgoing mail server) info. You can copy it from your e-mail program such as Mail, Entourage etc.

Note: Deliver doesn't use SMTP server info from your e-mail programs or any other sources. It must be entered in the Deliver e-mail template.

Once you set up the SMTP info, you won't have to reenter it in every new template. When you create a new template using the button, the current template will be duplicated, including all the SMTP info.

To, Cc, Bcc Recipients

Add recipients if required, but you can leave this table blank as well. This is your "global" list of recipients. It's useful if you want to Cc all your delivery e-mails to yourself, or a list of production coordinators, or a general shared mailbox etc.

These fields must contain properly formatted e-mail addresses only.

Variable Tokens for Subject and Body

Use the Insert Token pop-up menu to insert variables into the Subject and Body fields (click inside the desired field first):

   • File Name: The name or file/folder being sent. If the item is compressed, the final zip/dmg name will be inserted.

   • Destination: Destination name.

   • Host: Remote host address.

Note: It's a good idea to create separate templates for FTP and local destination to avoid irrelevant info in your e-mails.

   • User: Remote account user name.

   • Password: Remote account password

   • Folder Path: The target remote directory or local folder at the destination. This may be left blank for some destinations.

   • Item Download Link:
•E-mail recipients will be able to download the file by clicking on this link if the file resides on FTP, SFTP, AFP or SMB server, or in the Public folder on MobileMe account.
•WebDAV, Amazon S3 locations, and non-Public folders on MobileMe account: users will need to enter login credentials in the web browser (files cannot be downloaded directly from these locations due to security limitations).
•Files sent to local disk locations will be open in their default applications.

   • Link to Enclosing Folder: A link to the folder containing the item in its final destination. If the link points to an FTP, SFTP, AFP or SMB directory, the directory will be opened in a web browser, FTP client or the Finder. A local folder will be opened in the Finder.

Note: The actual behavior of the URL links depends on the recipient's system and software preferences with regards to handling the ftp: and file: protocols.

   • Timestamp: Date and time of delivery.

   • User Name: The current computer user name.

   • Computer Name: The current computer name.